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Request for Proposal (RFP) Submissions

Request for Proposal Submissions for Commercial, Multi-Site, and Regulated Industry Technology Projects

Red River Integration welcomes Requests for Proposal for commercial, multi-site, and regulated industry technology projects across Southwest Oklahoma and North Texas. We work with organizations that value thoughtful design, clear communication, and infrastructure built to perform over the long term — and we respond to every RFP we receive.

The information below helps us review your project efficiently and provide an accurate, well-considered reply. The more context you can share upfront, the better our response will be.

What to Include in Your RFP

A cover page with the following details lets us quickly understand your project and align the right resources:

  • Organization name
  • Project name and brief description
  • RFP issue date
  • Proposal submission deadline
  • Target project timeline
  • Primary point of contact (name, title, phone number, email)

Project Scope and Technical Details

The more specific you can be about scope and requirements, the more accurate the proposal. Helpful details include:

  • Project goals and success criteria
  • Number of locations, site types, and approximate square footage
  • Networking, security camera, access control, VoIP, audio, or infrastructure needs
  • Performance, security, or operational requirements
  • Specific compliance or regulatory considerations (HIPAA, GLBA, FTC Safeguards, ATF, OMMA, DEA, ABLE/TABC, OKDHS/HHSC, NIGC/MICS, or others)
  • Expected deliverables, milestones, and acceptance criteria
  • Existing infrastructure and equipment to be retained, replaced, or integrated

If parts of the scope are still being defined, that is fine — we are happy to help clarify requirements during the review process.

Site Plans, Diagrams, and Site Visits

If a site visit may be helpful or required, please include any available documentation with your submission:

  • Floor plans or site drawings (CAD, PDF, or scanned)
  • Existing network or system diagrams if available
  • Photos of current infrastructure, equipment racks, or relevant areas
  • Site addresses and access considerations
  • Coordination contacts and logistics requirements

For multi-site projects, please include a site list with addresses and any per-site distinctions in scope.

Regulatory and Compliance Context

We design and deploy infrastructure for organizations operating under specific regulatory frameworks — including the HIPAA Security Rule, the Gramm-Leach-Bliley Act and FTC Safeguards Rule, ATF 27 CFR Part 478, OMMA, DEA 21 CFR Part 1301, the Oklahoma ABLE Commission and Texas Alcoholic Beverage Commission, OKDHS and Texas HHSC childcare licensing, IGRA and NIGC MICS, ABA Model Rules for legal practice, NIST SP 800-53, and ISO/IEC 27001-aligned environments.

If your project sits under one or more of these frameworks, please flag it explicitly in your RFP. Compliance considerations shape system architecture from the foundation up — retention windows, network segmentation, access logging granularity, and customer-owned infrastructure posture all change based on the specific regulatory regime that applies. The earlier we know which frameworks govern the project, the more accurate the proposal.

How We Build Proposals

Every Red River Integration proposal is engineered for the specific operation. We do not pull a standard kit off the shelf and adjust the line items. We assess the facility, the workflow, the regulatory environment, and the operational priorities — and we design infrastructure built on the Ubiquiti UniFi ecosystem that fits the operation rather than forcing the operation to fit the system.

Proposals include scoped equipment lists, configuration narrative, deployment plan, managed service structure, and the specific compliance posture the system delivers where applicable. We are not a low-bid integrator and we do not pretend to be one — but we are honest about what a project actually requires, transparent about how the system performs, and accountable for the result over the full life of the engagement.

How to Submit

Email your RFP and any supporting documents to rfp@redriverintegration.com.

Attachments are welcome. If files are large or contain sensitive information, a secure download link works fine — we will provide a secure intake channel on request for projects with confidentiality requirements.

What Happens Next

We confirm receipt of every RFP within one business day. From there, we review the scope, identify any clarifying questions, and respond on the timeline your RFP specifies. If a brief scoping conversation or site visit would produce a more accurate response, we coordinate that with your team directly.

Serving Southwest Oklahoma and North Texas

Red River Integration responds to RFPs from organizations across Southwest Oklahoma — including Lawton, Duncan, Altus, Chickasha, Anadarko, Ardmore, and the surrounding communities — and across North Texas, including Wichita Falls and surrounding communities. Tribal gaming and southern Oklahoma engagements extend across Carter, Love, Marshall, Murray, Garvin, McClain, Bryan, Atoka, Coal, Pittsburg, Pontotoc, and Johnston counties.

Questions Before You Submit?

If you would like to discuss your project before sending a formal RFP, reach out directly. We are happy to talk through scope, timing, regulatory considerations, or technical architecture before paperwork is involved.

Call us at (580) 289-8181 or email rfp@redriverintegration.com. Conversations are confidential and there is no obligation.